Simple, Transparent Pricing
Pick a plan. Add what you need. No hidden fees, no surprise charges.
Monthly Plans
Everything you need to run your back office — software, services, and support in one monthly price.
Essentials
$1,200/mo
Best for 6-10 employees
- Free software stack (CRM, PM, chat, analytics)
- Stack hosting & management
- Bookkeeping — up to 150 transactions
- Payroll admin — up to 10 employees
- Basic invoicing — up to 20/month
- Email support (next business day)
Professional
$2,500/mo
Best for 10-18 employees
- Everything in Essentials, plus:
- Bookkeeping — up to 300 transactions
- Payroll admin — up to 20 employees
- Full invoicing & AR — up to 50/month
- CRM-to-QBO sync & payment reminders
- Monthly operations review
- Priority support (4-hour response)
Premium
$4,500/mo
Best for 18-25 employees
- Everything in Professional, plus:
- Bookkeeping — up to 500 transactions
- Payroll admin — up to 25 employees
- Unlimited invoicing & collections
- Fractional CTO — 4 hours/month
- Quarterly strategy session
- Dedicated support (same-day response)
All plans include the full FirmDesk software stack at no additional cost. Month-to-month after the first 3 months. 10% off with annual prepayment.
A La Carte Add-Ons
Need more of something? Add it to any plan.
Extra Bookkeeping
+$300/mo
Per additional 100 transactions
Extra Payroll
+$100/mo
Per additional 5 employees
Fractional CTO
+$1,500/mo
4 hours/month of advisory
Custom Automations
+$200/mo
Per managed workflow
Extra Invoicing
+$150/mo
Per additional 25 invoices/month
Implementation
One-time investment to get your operations connected, configured, and your team trained.
Quick Start
$5,000
2 weeks
- Stack deployment & configuration
- Admin training (2 hours)
- 30 days post-launch support
Best for: 6-10 employees
Standard
$15,000
4 weeks
- Everything in Quick Start, plus:
- Process discovery workshop
- 3 custom automations
- Data migration
- Team training (6 hours)
- 45 days post-launch support
Best for: 10-18 employees
Full
$25,000
6 weeks
- Everything in Standard, plus:
- Comprehensive discovery & solution design
- 6+ custom automations
- Full data migration
- AI/RAG configuration
- Team training (12 hours)
- 60 days post-launch support
Best for: 18-25 employees
Custom work available at $175/hour
Why Outsource Instead of Hire?
Hiring full-time staff to cover bookkeeping, payroll, operations, and IT means multiple salaries, benefits, training, and management overhead. FirmDesk gives you a full team of specialists for a fraction of the cost.
| Role | Full-Time Salary | FirmDesk Equivalent | Your Savings |
|---|---|---|---|
| Bookkeeper | $50,000-70,000/yr | $4,800-18,000/yr | $32,000-65,000/yr |
| Payroll / HR Admin | $45,000-65,000/yr | $1,800-6,000/yr | $39,000-63,000/yr |
| Operations Manager | $65,000-95,000/yr | $3,000-9,000/yr | $56,000-92,000/yr |
| IT Manager / CTO | $120,000-180,000/yr | $18,000-48,000/yr | $72,000-162,000/yr |
Full-time costs exclude benefits (typically 20-30% on top of salary), recruiting, training, PTO, and management time.
Example: 12-Employee Consulting Firm
See how outsourcing your back office compares to hiring in-house:
Hiring In-House
| Part-time bookkeeper | $30,000/yr |
| Part-time ops / admin | $40,000/yr |
| IT support (contract) | $18,000/yr |
| Benefits, taxes, overhead (~25%) | $22,000/yr |
| Annual In-House Cost | $110,000 |
FirmDesk Professional Plan
| Software stack | Free |
| Implementation (one-time, Year 1) | $15,000 |
| Professional plan ($2,500/mo) | $30,000/yr |
| Benefits, taxes, overhead | $0 |
| Annual Cost (Year 2+) | $30,000 |
What You Get with FirmDesk That You Can't Get from One Hire:
- Bookkeeping expertise: Dedicated specialists managing your QuickBooks, reconciliation, and monthly close
- Payroll administration: Compliant payroll processing, tax filings, and onboarding through Gusto
- Systems integration: Your tools connected and automated — data flows without manual work
- Technology strategy: Fractional CTO advisory for vendor decisions, security, and infrastructure
- Continuous coverage: No vacations, no turnover, no single point of failure
That's $80,000 in annual savings compared to hiring — plus deeper expertise across every function.
Pricing FAQ
Are there any hidden fees?
No. The plan prices shown are what you pay. Infrastructure hosting costs (typically $50-250/month) are separate and transparent.
What's the contract length?
Month-to-month after the first 3 months. We earn your business every month. 10% discount for annual prepayment.
Can I start small and add services later?
Absolutely. Start with Essentials, upgrade your plan or add individual services as your firm grows. We scale with you.
What if my needs don't fit a plan?
Mix and match any plan with a la carte add-ons. If that still doesn't fit, we'll create a custom scope tailored to your needs.
Is there a money-back guarantee?
If you're not satisfied with implementation, we'll work to fix it at no additional cost. We're committed to your success.
Do I have to use the FirmDesk software stack?
No. Keep your existing tools if they work for you. We integrate with what you already have and fill gaps with our free stack components.
Ready to Simplify Your Back Office?
Most firms start with the Professional plan. Let's find the right fit for you.
Book Your Discovery Call30 minutes. No obligation. Just a conversation about your operations.